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Ethics and Risk Management in the new Aggie Reality of Online Meetings, Classes

Ethics and Risk Management in the new Aggie Reality: While we continue to adapt to the impact of COVID-19 on our communities and our institutional mission, we rely more and more on electronic media such as Zoom meetings. We are encouraging faculty and staff that host Zoom sessions only allow recording of meetings in accordance with what would be recorded in the normal course and scope of operations, taking steps to protect the privacy of meeting participants, including students, as required by the university. In addition, if a participant is able to record, they are requested not to do so unless the host and all participants in the meeting provide permission. 

Updates from IT on Increased Zoom Security

RECENT TAMU ZOOM ACCOUNT UPDATES

NEW: Zoom In-Meeting Security Tab to  added to Host’s Meeting Toolbar (available with Zoom client version 4.6.10): Microsoft Password Vulnerability
  • Resolved with Zoom client version 4.6.9 which was available for download on 4/3/2020.
Zoombombing
  • TAMU has issued recommended guidelines for setting up a secure Zoom meeting. More information can be found in this link.
Cloud Recordings
  • Only individuals with a TAMU NetID and Password will be able to view TAMU Zoom cloud recordings. This is a recent TAMU change to Account Settings.
  • Only the host is allowed to download a Zoom cloud recording. This is a recent TAMU change to Account Settings.
In-Meeting Recording (applicable to Cloud or Local Recordings)
  • The host controls the ability to record. Unless the host grants permission to a participant, no other recordings can take place within Zoom. 
  • When a meeting is being recorded in Zoom, “Recording…” appears in the upper left-hand corner. This is visible to all participants.
Local Recording
  • In account settings, it is possible to allow the host and participants to record the meeting to a local file.
  • The host may give participants the ability to record locally. By default, this is not enabled. You as the host have to enable this in your Zoom Advanced Settings.

STEPS ZOOM IS TAKING

  • To accommodate the rapid increase in demand in February 2020, Chinese datacenters were added to a lengthy whitelist of backup bridges, potentially enabling non-Chinese clients to — under extremely limited circumstances — connect to them. On 4/2/2020 Zoom took the mainland China datacenters off of the whitelist of secondary backup bridges for users outside of China.
  • Permanently removed the attendee attention tracker feature (updated 4/2/2020 to clarify that it is permanently removed).
  • On 3/27/2020, Zoom took action to remove the Facebook SDK in iOS client and have reconfigured it to prevent it from collecting unnecessary device information from our users.
  • A Message to our Users
  • Response to Research from the University of Toronto’s Citizen Lab
  • The Facts Around Zoom and Encryption for Meetings/Webinars